AGM 2020 :: Board Election Campaign

Updated: Jan 29

On Feb. 19th we’ll be hosting our 2nd Annual AGM at the Studio.

This is an occasion to hear what we have planned for 2020, reflect on our past year, and elect our Board. If you’d like to attend in person, members can reserve their seat (free) through the event in the membership portal as of January 31st.

We’re celebrating some incredible achievements in 2019, including:

  • The launch of our Membership Program

  • Our Play/Safe workshop series

  • A volunteer team of 11 people

  • Numerous successful events

  • 50+ new volunteers expressing interest to support our organization

For 2020, we’re looking forward to announcing:

  • A series of Public Productions and Private Events

  • Election results for our 2020 Board of Directors

  • Appointing our COO and Coordinators at our first Board Meeting

  • An exciting new workshop series

  • Our official registration as a non-profit organization

The Night will unfold as follows:

  • 6 pm: Arrival / networking

  • 6:30 pm: Start - Reflecting on 2019

  • 7:15 pm: Discussing 2020

  • 8:00 pm: Election Results

  • 8:30 pm: Networking - Close

In order to achieve these milestones, we’ve developed a 50+ volunteer list, a dedicated leadership team, and fluid duties and responsibilities that flex with our production and studio seasons.


Until January 31: we welcome nomination bids from active members of the community who can demonstrate:

  • Membership - in good standing

  • Prior experience in non-profit, arts, and entertainment industry leadership

  • Dedicated previous service to our organization or comparable arts organizations

Want to become a candidate?

Bids are officially received through the Get Involved link on our applications page.


Our Governance Structure reflects the 15 official roles and two 3rd party roles that make up our team. Our Board operates as an Executive Council, supported by two Directors at Large roles, and one appointed COO/Executive. The team is also supported by 8 appointed coordinator roles that work in direct support to the working Board Members and COO. Grey indicates roles were the previous leader is seeking renomination. Clear indicates roles that we seek to fill.

The Election will officiate:

  • The 2020 Executive Council

  • The Directors at Large

The 2020 Board will vote to appoint the following at the AGM:

  • Q1 Coordinators

  • Chief Operations Officer

  • Volunteers

All interested in joining our team are asked to submit a nomination bid by January 31st and all requested materials before Feb.6. All candidates are asked to get up to speed with all of the ‘leadership’ and ‘org’ documents and links available on the Dox | Archive page in our membership portal. The Board is elected by the members and the COO and Coordinators are appointed by the Board to support program delivery.

Prior to becoming a Board candidate, you must familiarize yourself with:

  • Our Mandate

  • Leadership Orientation Guide [Dec 2019]

  • Appendix I: Governance Structure [Jan 2020]

  • Meeting Minutes

  • Code of Conduct

  • Membership Agreement

  • Optional: Bylaws

Revisions to several documents noted above are currently underway; updated versions will be posted and emailed to candidates by Feb.1 2020.

By Feb. 6th at midnight: serious candidates are asked to forward the following and attend the AGM to make their participation in the election official.

  • A 150-word statement of intent we can feature in a candidate post

  • Your headshot

  • Your CV/Resume

On Feb. 7th at noon: the candidate profile will be posted to our website. Nominations launch electronically and will be open until 7 pm at the AGM. During that time, we will ask our members to vote to officiate who shapes the studio's future and informs our programming.

Feb. 5th - Feb. 19th @ midnight: For the two weeks leading up to the AGM, Memberships are paused for registration to allow for a democratic process.

Thank you for your interest and support of our collective!


2826 Nanaimo St.

Victoria, British Columbia​​

Access by appointment​

+ 1 (250) 867-5309

© 2019 by Submersive Studios

The studio offers 24/ 7 access for our residents and their guests:


Quiet Hours:​

Monday - Sunday: 8 am - 9 pm ​​

  • Spotify
  • Facebook - White Circle
  • Instagram - White Circle

With gratitude, we acknowledge that we are situated on the unceded and unsurrendered lands of the Lekwungen Peoples. This acknowledgement serves as a reminder for us, as Settlers and guests, to act in accordance with respect and love towards this land and its people.

Submersive Studios has limited wheelchair accessibility. There are two washrooms, that are shared with VIC VR. If you have any other questions or concerns about accessibility, please contact us.